The College of Europe Natolin Campus, with its registered office in Warsaw 02-797 at 84 Nowoursynowska Str (“We”, “us”, “our”, “College”) is committed to protect your privacy. This privacy notice explains why we collect personal data, which information we have access to, how we collect and disclose the data, and how we protect your data. We will use or process your personal data only in accordance with the GDPR.
Why do we collect personal data?
We collect the information, for example:
- To recruitment for Summer Academy;
- To participation in the Summer Academy;
- To prepare entrance permissions and access control;
- To support in obtaining a visa;
- To placing image and personal data in printed materials, the internet and social media;
- To analyse web statistics and log files;
- To compute anonymous statistics.
Information you give us:
We will obtain personal information from you, for example, when you:
Register on the website
If you wish to attend e.g. Summer Academy, we will ask you to provide certain information, such as your full name, email address, postal address, telephone number, date of birth, position/title, company/organisation, nationality, ID or passport number, dietary requirements*,
(*) We will only process and use special categories of personal information about your dietary or access requirements in order to cater for your needs and to meet any other legal or regulatory obligations we may have.
Subscribe to our e-newsletters
We inform students and partners regularly by means of an e-newsletter about our educational offers. The personal data collected as part of a registration for the e-newsletter will only be used to send our e-newsletter.
Enquire about our activities and/or request customer support
You can contact us directly by a general email address or via a contact form. Such personal data is transmitted on a voluntary basis and is stored for the purposes of processing or contacting the requester.
Information we collect automatically „COOKIES”:
Information about some of the user behaviors are subject to log at the server layer. These data are used solely for administering of the Service and to ensure the most efficient use of hosting services provided for it. Browsed resources are identified by the URLs. Additionally, the following data may be collected:
- time a request is received,
- time a response to a request is sent,
- name of the user device identified by the HTTP protocol,
- information about errors that occurred in the realisation of the HTTP transaction,
- URL of the web page previously visited by the user (referrer link) – in case the user came to the Service from the link on another web site,
- information about the user’s browser,
- user IP address information.
The above data are not associated with personal data of the Service user.
Two basic types of cookies are used by the Service: session cookies and persistent cookies. Session cookies are temporary files that are stored on the user device until he/she logs off, leaves the website or closes the software used to browse the web (web browser). Persistent cookies are stored on the user device for the time specified in the cookie parameters or until the user deletes them.
Cookies stored on the device of the Service user might also be used by the partners and advertisers cooperating with the Operator. Cookies might be used by advertising networks, in particular Google, to display ads tailored to the way the user utilises the Service. For this purpose, they might keep information about the user’s navigation path or the time the user remains on the particular web page.
Links to third party websites :
Our website may provide links to third party websites and/or social widgets, as Twitter, Facebook, Instagram, LinkedIn, Flickr, Vimeo, Youtube. These websites may not have the same privacy policies as ours. We encourage you to review the privacy statements of any site you visit.
Who processes your personal data and to whom is it disclosed?
By default, your information is not shared with any other party.
We may disclose and share your personal information with our service providers, who are working with us to perform functions and process user data on our behalf. For example, in case an event is jointly organized with a third party, the relevant personal data can be shared with this third party, but only for the institutional purposes relating to the organization of the event. Another example could be the caterer and specific dietary requirements.
We may also disclose your data to third parties when we are legally obliged to comply with statutory obligations, such as court orders or to cooperate with authorities as the police.
The list of organisation we may disclose your data to:
– The German Marshall Fund of the United States, including:
– The Balkan Trust for Democracy,
– The Fund for Belarus Democracy,
– The Black Sea Trust for Regional Cooperation,
– The Polish-American Freedom Foundation,
– The Polish-U.S. Fulbright Commission.
We will never sell your personal information.
How do we protect and safeguard your information?
All personal data collected are internally processed only by designated College staff members or agents and stored on servers which abide by the College’s security rules and standards and policies.
We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up-to-date. We have implemented a number of solutions to ensure the security of your personal data. For example, we encrypt data, use firewalls (firewalls), monitor IT systems on an ongoing basis and follow security procedures. The Internet will never be a 100% safe place, but we do our best to ensure that your personal data is properly secured in our systems.
How long do we keep your data?
The College will keep your data only as long as necessary for the fulfilment of the institutional purposes mentioned above. In some cases we will keep your data until you ask us to delete your personal data (For example when we don’t have any other legal bases to process your personal data).
How can you verify, modify or delete your personal data?
You may ask us to provide you with an overview of your personal data held by us.
You may ask us to consult, rectify, restrict and/or delete your personal data.
To exercise your rights you may contact us either in writing or by e-mail :
Each notification received from you will be treated with particular attention. By submitting your application, we reserve the right to verify your identity to ensure that we do not share your data with anyone other than you.
We have to inform you that in the case of some applications (especially if it is related to specific legal regulations), we will not be able to handle your application immediately. However, in any case, within one month you will be informed about the actions that have been taken to process your application.
If you think we have infringed your rights, you have the right to make a complaint with the Polish supervisory authority.